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Code of Conduct

Adapted from the Codes of Conduct for the CHI Work Symposium, SIGCHI Equity Talks, SIGCHI Executive Committee Meetings, and CHI Play 2020.

Clear Name Policy

Name tags will be provided at the registration desk. In order to facilitate connection with others, we ask that you use your tag name at all moments. 

Pronoun tags will also be provided at the registration desk and we encourage adding your pronouns (they/them, she/her, he/him, etc.) to your name tag. This is done to encourage accuracy and mutual respect in addressing one another; we want to create an environment of acceptance of people and their identities.

Photography Policy

DFP events sometimes include photography, with pictures later posted to DFP channels (website, emails, etc). Each event will have its own methods to manage attendees’ consent to be photographed. For example, an in-person event may offer different coloured lanyards or symbols on name tags that are visible indicators that a person does not want to be photographed.

For this event, DFP asks the attendees to grant the right to reproduce, use, exhibit, distribute, and create derivative works of the photographed and/or filmed images, taken for use in connection with the activities of the DFP Showcase event.

Attendees

Many aspects of DFP events have a discussion-based format. During Q&A, please keep comments concise and be aware of the space you take up. As we have limited time, we want to make sure many voices are heard. 

Do not use or discuss potentially harmful content. This includes (but is not limited to) flashing lights, discriminatory content (racist, sexist, genderist, classist, ableist, transphobic etc), sexually violent topics, or other offensive and stressful content.

We encourage respectful debate and constructive critiques. Avoid personal attacks and allow us to all collectively find ways to address systemic issues.

Tips for Speakers

If needed, please ask the moderators and chairs any questions about the appropriateness of the content of what you will discuss BEFORE the event. If sensitive issues are likely to arise where you might need support, please let moderators know beforehand. You can self-assess if you feel comfortable or prepared for answering difficult questions or engaging with criticisms. Make sure to not share content (e.g., acronyms, slang) or references to people that are sensitive in nature (e.g., to those of marginalized communities, various genders, abilities, ethnicities, religious affiliations, cultures, ages, education levels, economic or political grouping), or that may be taken as offensive or not necessary in sharing your main points.

Fielding questions and welcoming your audience

Ongoing conversation with the audience is a key part of presenting posters or running demos. Ensure that you are including all attendees in the relevant conversations regardless of their gender, age, race, etc. You may have implicit biases that shape your expectations of whose input is most relevant or who it would benefit you to prioritize when multiple people are present. While presenting to a group of attendees in a demo booth, ensure that everyone’s voice is heard. Foster inclusive conversations. 

Guidelines for Land Acknowledgement

Speakers and attendees can consider giving an Indigenous land acknowledgement statement where appropriate. We have provided some guidelines and resources:

Questions to ask yourself:

1. Learn. Check whose land you are on using whose land apps (e.g. https://www.whose.land/en/ and https://native-land.ca/).

2. Consider the present-day relationships between Indigenous and Non-Indigenous communities in your particular location. 

3. Reflect on how you see yourself in this relationship. For Non-Indigenous people, ask yourself how you are benefiting from living on this land that is the traditional territory of Indigenous persons. Especially as academics, consider that we are in a privileged space.

Useful links: 

More examples: https://www.careaboutclimate.org/blog/five-steps-to-writing-a-land-acknowledgement 

Printable posters from the US Dept Arts and Culture: https://drive.google.com/file/d/16JkntXWdjIg_i2Vq54C7SbsiQpRvWjLT/view?usp=sharing 

Moderator’s Role

Moderators will guide the conversation by asking the speaker questions and calling on attendees to ask their questions. If any issues or violations come up, the moderators will respond appropriately. In the case of harassment, discrimination, or problematic content, moderators will take appropriate action, either on the spot or afterwards (which may include providing a warning, removing the offending party, or using the moment to educate).

Supportive Space

Technical issues, anxiety, and glitches are expected. Be patient. Show sensitivity to anyone speaking. Be kind and be supportive. People’s lived experiences are not up for debate; their ideas, policies, and suggestions are. The lines between these two are not always clear so give one another the benefit of the doubt. Grace, sensitivity, and validation go a long way toward creating community.

We all need education about social justice, cultural sensitivities, and people’s needs related to their identity. However, access to education on these topics is not equal. Not everyone has access to the bodies, knowledge, or communities that you do. There are differences between us as individuals, and we have differing levels of access to resources. All of this must be respected, even if disagreed with. There may be times when identifying words or phrases are insensitive or just don’t feel right to you. If these issues come up, take each other in good faith and (if you have the capacity) correct the individual. Help in refocusing on the topic of the moment.

If you misgender, incorrectly pronounce, or unintentionally discriminate against someone: identify the issue, begin your comment again with the error corrected, and continue. If you are unsure how to pronounce someone’s name, ask them first, preferably ahead of time in case of a public event.

Feel free to leave the event, move around in your own physical setting, or take a moment to yourself whenever needed. 

In the event of harassment or discrimination by another attendee or presenter, directly approach one of the Design Showcase Team members, who will be identified.

Harassment Policy

Harassment and discrimination are immensely harmful: to the target, to the perpetrator, to the social group, and to the organization in general. Attendees are encouraged to report experiences of harassment or discrimination to approach one of the Design Showcase Team members, who will be identified. Doing so not only helps keep everyone accountable, it helps to identify recurring issues or problematic individuals so that we can improve not only in the moment but over time.

If you experience harassment or if there are matters that you would like to address, please reach out to one of the Design Showcase Team members. You are encouraged to report any/all experiences of harassment/discrimination, even if someone else has already done so. If you were witness to the event or overheard the event described to you, we encourage you to report it so long as you have obtained consent from the target. When reporting, always include the 5 W’s [who, what, where, when, why]. Reporting harassment will result in a follow-up at the contact information provided.

What constitutes harassment?

Harassment is defined from the viewpoint of the target. Harassment can for example be about territoriality (i.e., driving people out of a profession or situation), impressing others at the expense of someone else, actions to elevate yourself above someone else by diminishing them or insulting a group of people on the basis of their identity. Harassment can be predatory (for example, getting a thrill out of doing something shocking) and may gradually increase over time (for example, a harasser testing the limits and resistance of the target individual/group by starting with a joke/comment and escalating it continually to see how far they can push the interaction).

Ultimately, harassment is related to power: who has it, who wants it, and how it’s obtained/maintained or transferred.

UBC Policies

To any student enrolled in a credit course at the UBC, including co-op and exchange students, the information provided in this code of conduct is not, nor is it intended to be, a substitute for the UBC Student Code of Conduct itself or the University’s full policies and regulations regarding non-academic student misconduct. 

UBC Student code of conduct and additional UBC resources can be found in these links:

https://students.ubc.ca/campus-life/student-code-conduct

https://www.calendar.ubc.ca/vancouver/index.cfm?tree=3,54,750,0

Thank you to DFP’s JEDI Task Force for putting together this Code of Conduct.