Submit Your Research

Why Participate

  • This is a great opportunity to share your work with a large network of design enthusiasts
  • Get a head start on creating a compelling portfolio piece
  • Cultivate more experience in presenting your work
  • There will be numerous cash prizes for top submissions!
Student and event attendee looking at a poster. Student is gesturing and speaking.
Student shaking a professor's hand while receiving an award.

Who May Submit

All graduate (Masters, PhD, Postdoc) students from UBC and beyond are invited to submit work. We invite our friends from SFU,UVic, Emily Carr, and CDM to participate. You are welcome to use posters designated for different events or works in progress. There is a maximum of one project per student. Your project must have a human-centered design component.

Important Deadlines

NOI: asap

Planning on submitting your work? Click the link below to fill out a very brief notice of intent. Please fill this out as soon as possible – it helps our organizers plan the event.

Final Submission Deadline: May 4th, (11:59PM PST)

If you are part of a team of researchers, only one of you needs to submit the work via the link below.
After you submit your work, make sure that each of you who plan to attend RSVP!

What to Submit

We are accepting student submissions in the form of virtual posters or demos. The technology you use to create your poster or demo is up to you, but please make sure it is accessible to viewers – they shouldn’t have to create an account or pay a subscription in order to view it.

For all applications, please submit:

  • Presentation Title
  • Type of Presentation: Poster or Demo
  • Image to be used as a thumbnail (for poster submissions, this can be a screenshot of your poster)
  • Abstract (approx. 300 words)
  • Main contact email
  • Main author name, position, and affiliation (e.g., Jane Eyre, PhD, iSchool, University of British Columbia):
  • If applicable – other author(s) name, position, and affiliation

For a Poster Submission, please also include:

  • Your Poster, to be embedded into Gather Town. Either
    • a high resolution image (PNG format please), or
    • a link to where your poster is stored (Google Slides, your own website, etc.). If we can, we’ll embed it right into our website.
  • [Optional] Any photos or additional text you would like displayed

For a Demo Submission, please also include:

  • Your Demo, to be embedded into Gather Town.
    • A link to your demo (which could be hosted on YouTube, Google Docs/Slides/etc, your own website, etc).
    • We recommend that videos be 3-5 minutes long.
  • [Optional] Any photos or additional text you would like displayed

What to Expect

This year we are thrilled to be hosting the Design Showcase entirely on Gather Town, a popular web-conferencing software program. Our team is working hard to make this year’s Showcase much more interactive and engaging for both presenters and attendees. We plan to mimic a real-life / in-person conference: there’s a big open room with rows of tables where students stand and present their poster or demo to passersby. Attendees wander around and stop at posters or demos that interest them, and start up a conversation with the presenter(s). The attendee might stick around for a few minutes asking questions, then move on to the next poster.

Using Gather Town, we will create a virtual room with rows of posters. As a presenter, you will have your own personalized avatar to move around (see image below).

Screenshot of Gather Town. Six posters are arranged in a virtual room, with several avatars scattered around the room. The avatars each have names.

Attendees will move their avatars around the room. When an attendee moves close enough to you, their video will open so that you can communicate with them. When they walk away, their video/audio will disappear.

Our Design Showcase has two elements: a 2-day asynchronous gallery where attendees can log on at any time and view submissions (without presenters), and a 3-hour live event (with presenters). Both parts will be hosted on Gather Town, in the same virtual space.

Asynchronous Gallery May 16-17: During these two days, attendees will visit our Design Showcase virtual space on Gather Town to view your project. You are not expected to be online and engaging with the attendees at this point. Think of this portion of the Showcase as an art gallery, where projects are displayed and attendees arrive at any time during the day to browse through the submissions, then leave. This is also a great chance for you to view your peer’s submissions! We will also have a prize for the attendee or participant (could be you!) who wins our Engagement Draw (details coming soon).

Live Design Showcase Event May 18, 12-3pm: On the day of the Live Design Showcase Event, all students who have submitted work are expected to log on at 11:30am to prepare. A facilitator will be there to help you test your equipment (audio, video, screenshare, etc) and to provide instructions. Students who do not log on at 11:30am will have their submission removed from the schedule.

Industry Social Hour May 18, 3-4pm: This year we have a special addition: a social hour for students to meet with industry, community, and academic partners! The social will be held in the same space as the Showcase.

Privacy for Unpublished Work

  • We will publically post titles of submissions
  • We will publically post a thumbnail of submissions
  • We will publically post author(s) of submissions (unless requested otherwise)
  • Abstract, authorship (if not released), images, video, etc. will remain behind a password

If you plan to submit your work to other organizations (e.g., CHI), please create a title for use here that is different from your project’s eventual title.

Prizes & Awards

DFP is partnering with several big industry and community sponsors in order to give out prizes and awards.

Door Prize

Open to: Everyone
Everyone who RSVPs for the Design Showcase will be entered into a draw for this year’s Door Prize: 2 tickets to Cirque du Soleil Vancouver!! The winner will be announced during the Live Showcase on May 19th. The winner must be present to claim the prize.

Showcase Engagement Prize

Open to: Everyone
Visit the Poster & Demo Gallery on Gather Town on May 16-17th and collect the secret codes hidden throughout. The more codes you enter, the more chances you have to win this year’s Showcase Engagement Prize. The winner will be announced during the Live Showcase on May 19th. The winner must be present to claim the prize.

554K DFP Project Award

Open to: CPSC 554K Project Students – Cohort 5
The team that wins the 554K DFP Project Award will receive $500 and an Award Certificate.

Student Poster & Demo Awards

Registration Chair

Zahra Fatemi
DFP Cluster Coordinator
Questions? Contact: jocelyn.mckay@ubc.ca