Submit Your Research 2021

Why Participate

  • This is a great opportunity to share your work with a large network of design enthusiasts
  • Get a head start on creating a compelling portfolio piece
  • Cultivate more experience in presenting your work
  • There will be numerous cash prizes for top submissions!
Student Poster Presentation, 2019 Design Showcase
Student receiving award, 2019 Design Showcase

Who May Submit

All graduate (Masters, PhD, Postdoc) students from UBC and beyond are invited to submit work. We invite our friends from SFU, Emily Carr, and CDM to participate. You are welcome to use posters designated for different events or works in progress. There is a maximum of one project per student. Your project must have a human-centered design component.

Important Deadlines

NOI Deadline: Monday, April 26th, noon

This year we ask students to submit a notice of intent by Monday, April 26. You only need to include basic information in the NOI: tentative title, author(s), brief description of the work, and the main contact’s email address. This will help our organizers with planning. You can submit your NOI by clicking the link below:

Final Submission Deadline: Wednesday, May 12th, noon

If you are part of a team of researchers, only one of you needs to submit the work via the link below. But make sure you each RSVP – this will help out our organizers, plus it enters you into the Door Prize draw for Apple Airpods!

What to Submit

We realize that having the Design Showcase online makes a big difference in how you can present your work. Instead of restricting you to a specific format, we are encouraging you to be creative. Use whatever format makes sense to you! Just make sure that it is accessible to viewers – they shouldn’t have to create an account or pay a subscription in order to view it.

For all applications, please submit:

  • Presentation Title
  • Type of Presentation: Poster or Demo
  • High resolution image to be used as a thumbnail on the Showcase website (for poster submissions, this can be a screenshot of your poster)
  • Abstract (approx. 300 words)
  • Main contact email
  • Main author name, position, and affiliation (e.g., Jane Eyre, PhD, iSchool, University of British Columbia):
  • If applicable – other author(s) name, position, and affiliation

For a Poster Submission, please also include:

  • Either a high resolution image of your poster (PNG format please)
  • [Optional] a link to where your poster is stored (Google Slides, your own website, etc.). If we can, we’ll embed it right into our website.
  • [Optional] Any photos or additional text you would like displayed

For a Demo Submission, please also include:

  • A link to your demo (which could be hosted on YouTube, Google Docs/Slides/etc, your own website, etc). The nice part about giving us a link to your demo is that if you want to keep working on your demo, you can! As long as the link remains the same, you can make adjustments to your demo right up until the Showcase. If we can, we’ll embed it right into our website. Otherwise, we will post the link and allow viewers to follow it.
  • [Optional] Any photos or additional text you would like displayed

What to Expect

This year’s Design Showcase will be held entirely online. Your submission will be uploaded to our Design Showcase website so that during the Asynchronous Gallery on Monday and Tuesday, attendees can view, interact with, and comment on it. The live event will be on Wednesday, where you will present your work to an audience in your individual breakout room.

Asynchronous Gallery May 17-18: During these two days, attendees will visit our Design Showcase website (this website) to view your project. You are not expected to be online and engaging with the attendees at this point. Think of this portion of the Showcase as an art gallery: projects are on display, and attendees arrive at any time during the day to browse through the submissions, then leave. This is also a great chance for you to view your peers’ submissions! We will also have a prize for the attendee or participant who wins our Engagement Draw (details coming soon).

Live Design Showcase Event May 19, 12-2pm: On the day of the Live Design Showcase Event, all students who have submitted work are expected to log on at 11:30am to prepare. A facilitator will be there to help you test your equipment (audio, video, screen share, etc.) and to provide instructions. Students who do not log on at 11:30am will have their submission removed from the schedule.

There will be a 1-hour period for a live poster and demo session. Each student (or team of students) will be assigned their own Zoom breakout room for the hour. During the session, event attendees will move themselves between breakout rooms to visit with you and to learn about your project. Imagine a live conference: there’s a big open room with rows of tables where students stand and present their poster or demo to passersby. Attendees wander around and stop at posters or demos that interest them, and the student gives the attendee their “pitch”. Throughout the event, students give their “pitch” several times to different people. This year, DFP will use Zoom breakout rooms to create a similar effect: attendees can move freely between breakout rooms, and students remain in their breakout rooms to chat with anyone who stops by.

When the 1-hour live poster and demo session is finished, we will reconvene in the main Zoom room to continue the event. Students in 554K this year will present their project videos, followed by a a DFP alumni session. We will then give out awards to top submissions in all categories, as well as a few prizes. 

Privacy for Unpublished Work

  • We will publically post titles of submissions
  • We will publically post author(s) of submissions (unless requested otherwise)
  • Abstract, authorship (if not released), images, video, etc. will remain behind a password

If you plan to submit your work to other organizations (e.g., CHI), please create a title for use here that is different from your project’s eventual title.

Prizes & Awards

This year DFP is partnering with industry and community sponsors in order to give out several big prizes and awards.

Door Prize

Open to: Everyone
Everyone who RSVPs for the Design Showcase will be entered into a draw for this year’s Door Prize: Apple Airpods with a Wireless Charging Case. The winner will be announced during the Live Showcase on May 19th. The winner must be present to claim the prize.

Showcase Engagement Prize

Open to: Everyone
Visit the Poster & Demo Gallery on our website May 17-18th and collect the secret codes hidden throughout the student submission pages. The more codes you enter, the more chances you have to win this year’s Showcase Engagement Prize: an Amazon Fire 8 Tablet (8″ HD display, 32 GB). The winner will be announced during the Live Showcase on May 19th. The winner must be present to claim the prize. More details available here.

554K DFP Project Award

Open to: CPSC 554K Project Students – Cohort 5
The team that wins the 554K DFP Project Award will receive an Award Certificate, as well as a large cash prize.

Student Poster & Demo Awards

Open to: All Poster & Demo Submissions
There will be several large cash prizes given to top Poster & Demo submissions this year. More details coming soon.

Registration Chair

Zahra Fatemi
DFP Cluster Coordinator
Questions? Contact: dfp-admin@ubc.ca